Monday May 2, 2011

Yankee Board Meeting

 

Attendees: Chet Oberhelman, Krissy Norrman, Samantha Lampert, Daniel Chen, Mark Archibald, Judy Katalina

Will not make it: Sander Gates, Jeffry Powell, Lynn Kerr

Guests: None

Start time: 7:30pm

End time:  9:00pm

 

LOCATION: Clark University, Southborough

 

Approval of March Minutes

Motion to Approve: Jeffry Powell

Second:  Lynn Kerr

For:  Unanimous

Against: None

Minutes approved.

 

Reports

·        Treasurer Report – Review of financials as of 4/29

·        Registrar’s Report – 2,429, 200 ahead of last year at this time (full time)

·        NERVA Report – 50+ teams going to Nationals

·        Ratings Report –

·        Newsletter Update – Will get out ASAP and include the following:

    - Election details
        - Positions & responsibilities
        - Who's running
            - Statements from each
        - Voting dates and instructions
    - Bylaw changes
        - Treasurer position and Election staggering

·        Web Editor Report – Championship information is updated

·        GRC Report – Need to recruit 2 more teams for coed reverse C-

 

Online Business (Discussed via Email):

·        Yankee Send Off  “Pre-Nationals” Party

·        Mapping Exception (4Bs vs. 3Bs)

o       Judy motions to allow all teams entering WB at Nationals to have 4Bs on the team for this year because that’s how it was advertised via our newsletter and website.

§         Chet seconds

§         YES: Jeffry, Daniel, Mark, Judy, Chet

§         NO: Lynn, Krissy

§         Abstain: Sam

·        Treasurer Responsibilities

·        2011 Bylaw Changes

o       Jeffry motions the board accepts and puts forward to a membership vote the following bylaw change.

§         Judy seconds

§         YES: Mark, Judy, Jeffry, Krissy, Lynn, Daniel

§         NO: None

§         Abstain: Sam

o        Current:
Section 2
: Elected Positions
Elected positions are filled by vote of the membership. The term of all elected positions is two years commencing on July 1st and terminating on June 30th. Each elected position carries with it voting privileges (one vote) at meetings of the Executive Board. No individual shall hold more than one elected position with the exception of an individual being temporarily appointed to hold a second elected position in an "acting" capacity; that person shall not have a second vote on the Executive Board. 
 
Proposed:
Section 2:
 Elected Positions

o       Elected positions are filled by vote of the membership. Elections will occur annually.  In odd numbered years the following positions will be voted upon in the election: President, Secretary, and 2 At Large Members.  In even numbered years the Vice President, Treasurer, and the other 3 At Large Members will be up for election.  The term of all elected positions is two years commencing on July 1st and terminating on June 30th (with the exception that for the 2011 election the Vice President, Treasurer, and 3 At Large Members with the lowest numbers of votes will serve only one year in order to facilitate the change from biannual elections of the entire board to annual elections of either 4 or 5 board members). Each elected position carries with it voting privileges (one vote) at meetings of the Executive Board. No individual shall hold more than one elected position with the exception of an individual being temporarily appointed to hold a second elected position in an "acting" capacity; that person shall not have a second vote on the Executive Board.

o       Description of the change:
Instead of having the entire Executive Board up for election every two years, the terms will be staggered.
Odd years: President, Secretary, 2 At Large Members
Even years: Vice President, Treasurer, 3 At Large Members
If this bylaw change is approved, 5 board positions elected in 2011 will be up for re-election in 2012.  After 2011 all board members will be elected for 2 year terms.

Reasons for:
This change has been proposed to preserve continuity on the board and eliminate the possibility of a situation where the majority of the board is replaced in a single election.
Annual elections may increase member interest and participation.

Reasons against:
Annual elections may be too frequent and thus may decrease voter participation.
The change eliminates the membership's ability to replace the entire board in one election.

 

 

Old Business:

·        Yankee Picnic Updates – Saturday June 11, Chet’s going to go and review the site

·        Nationals 2011 Updates – Double checking rosters and ratings

·        Championships Updates –

o       Must pay a full membership to play; an upgrade from 1 day to full is allowed.

o       Chet will be in touch with TDs before the tournaments

o       Last place works in scenarios where appropriate

·        2011 Elections

o       Waiting on resolving unique identifier before opening voting

o       Judy will send postcards to anybody that is not on email

o       Elections will close June 15

·        The Sandbox:  Brendan Woolrich

o       Introduction; Judy will reach out

 

New Business:

·       Yankee may no longer be subsidizing $5 of the membership increase passed on from USAV

·       Babies on the court

 

For Next Meeting:

 

Next meeting dates and locations:

August 22, 2011 7:00 LSHS